DCPS Field Trip Approval Guide
Official DCPS policy link, school approval planning steps, FAQs and transportation quote request.
Open resource →For teachers and school administrators
School trip planning & transportation resources
Plan your trip, prepare for approval, and request transportation with confidence. Every school has its own approval and purchasing procedures.
Planning tools
Why DC School Field Trip Bus Quotes Vary
Learn what affects school transportation costs, how to compare proposals, and what to prepare before requesting pricing.
Open resource →School Athletics & Team Transportation
Plan basketball games, tournaments, equipment, chaperones and recurring sports travel.
Open resource →Washington, DC Museum Field Trips
Compare Smithsonian museum trip ideas, teacher planning requirements and bus transportation considerations.
Open resource →Field Trip Approval Request
Prepare the destination, learning objectives, headcount, itinerary and budget for school leadership review.
Open resource →Transportation Quote / RFP
Collect the dates, routes, passenger requirements, purchasing process and response deadline for a formal proposal.
Open resource →Parent or Guardian Consent
Use the official form required by your school or district. Our planning templates are not a substitute for school-authorized permission forms.
Open resource →Trip Day Checklist
Prepare chaperone assignments, rosters, loading procedures, emergency contacts and return arrangements.
Open resource →Important school approval note
These are independent planning resources, not official DCPS, charter-school, or district forms. Ask your school administrator which trip approvals, guardian consent documents, purchasing authorizations, and vendor requirements apply. Never submit student medical details through a public transportation quote form.
Request a custom transportation quoteOfficial school district field trip forms and policies
Use the district's own current instructions for approvals and permission slips. These links go to official district sources; Steve's Bus Service is not affiliated with or endorsed by the districts. Confirm the required version with your administrator.
Washington, DC — DCPS
The January 2025 field trip policy covers approval procedures and references additional trip forms, including permission, rosters and chaperone agreements.
Official DCPS field trip policy and PDFRead the 2025 policy PDFRequest DC school transportation →Prince George's County — PGCPS
Administrative Procedure 6153 includes attachments for trip requests, checklists, permissions, chaperones and non-local travel.
Official PGCPS field trip formsRequest PG County transportation →Fairfax County — FCPS
FCPS provides its routine trip approval form FS-140 and parental authorization forms, including multilingual options.
Official FCPS field trip formsFS-140 trip approval PDFAsk about route eligibility →Baltimore County — BCPS
BCPS provides field trip request resources for school personnel and an approved contractor bus listing. District eligibility requirements apply.
Official BCPS transportation and field trip resourcesAsk about route eligibility →Do not send completed student permission slips, medical records or rosters through our public quote form. Interstate routes are subject to operator authority and eligibility review.
More school transportation planning tools
Start with a planning guide, confirm your school’s approval process, then send Steve’s Bus Service the details needed for an individual transportation quote.
Field Trip Planning Checklist
A printable teacher checklist for dates, headcounts, chaperones, destinations, and purchasing.
Open guide →School Transportation RFP
Prepare recurring routes, contract dates, and proposal requirements.
Prepare RFP →Request Transportation
Share your trip requirements and let the operator review availability and pricing.
Start quote →